Water Environment Association October 2009
News, insights, and advice for CWEA's volunteer leaders
If you are a CWEA Local Section Board and/or
Committee member or leader…or want to be…or have served as a CWEA
volunteer leader in the past…or you’re not a CWEA volunteer but are
interested in leadership training…you are invited to attend our Annual
Leadership Meeting on Wednesday, November 4th at the Sheraton Hotel,
Here’s a peek at a few agenda items:
calendar is filling up fast—send in your banquet &
installation logistic forms ASAP
due December 16, 2009!
the 2010 CWEA Board of Directors
positions are now open and local section and committee officers have
already received the Executive Committee request for nominations for
CWEA Directors and Officers. Below is a summary of the nomination
process – and how you can become involved in selecting your leaders.
See the CWEA
website at for more information.
Darren Greenwood –
CWEA President, Executive Committee Chair
Every year the
Executive Committee requests nominations from the membership, local
sections, and CWEA committees for candidates able and willing to perform
the duties and responsibilities of the positions open for nomination.
Nominees are vital to the continued success of CWEA. This
is an opportunity to function at a higher volunteer level and get
involved in setting the future direction of the Association.
process is handled much the same as a typical job recruitment process.
The Executive Committee interviews each nominee and considers their past
employment activity in the industry, level of CWEA activity, leadership
qualities and values, record of prior duties and commitments,
understanding of the workings of the Association, the nominees’ views
and opinions on the future needs of CWEA, and the desire for the CWEA
Board to represent the diversity of the membership. It also allows the
nominees the opportunity to expand upon their qualifications and their
ability to serve in these key positions.
process, the Executive Committee presents the recommended slate to the
CWEA Board for approval at the January Board meeting. The slate of
candidates is subsequently presented to the membership for a vote at the
business meeting during the annual conference in April. At that time any
member may nominate another member from the floor to be considered by
the membership along with those candidates presented by the Executive
Committee. The exact protocol is described in the CWEA
This year the
Executive Committee requests your help in soliciting nominees for the
all candidates must be submitted in writing to the CWEA office and
with a brief biography of the candidate.
Candidates should have confirmed their willingness to serve and
submitted a picture and a completed questionnaire concerning their
qualifications and commitment by
December 16, 2009 – the date the nominations are due.
If you are unable to contact the person you are nominating, please
submit early so that staff can request the information from them on your
In 2010, the
Vice-President nominee will become President in their third year of
service and will serve on the Executive Committee. The Director
at-large from the North will become a member of the Operations Committee
and become the CWEA Treasurer in the third year on the Board. Thus
consideration of nominees will include experience in financial matters.
Directors and Directors at-Large serve a three-year term of office and
also function as CWEA Board members. To preserve balance in the numbers
of representatives from the North and South, WEF Delegate Directors from
the North are replaced by representatives from the South, and vice
versa. As the term of WEF Delegate Director
nominees will also participate in an interview with the Executive
Committee by phone early January. Candidates will be selected based on
the responses to the questionnaire, resume, and, if applicable, the
phone interview. If you wish to submit a nomination, please direct
your written nomination and a brief biography/resume and jpg photo of
the candidate by December 16th. Click here for the pdf of the Board
of Directors Questionnaire and the Sample
Nomination Letter. For more info please visit the Board
nominations web page.
Recording the events
and actions of a meeting is not always as easy as it sounds. How many
meetings have you been to where it feels like the agenda was thrown out
the window somewhere between the call to order and the roll call? While
much of the order of the meeting is up to the chair or president, the
accurate recording of the meeting is up to the secretary to capture.
This means that with every added item, deleted or postponed item, or
off-subject discussion, there is at least one person who is struggling
to figure out how much of what discussion to include.
Taking minutes is
balancing act between capturing what happened, and overloading the
minutes with unnecessary detail. Unfortunately, quite a few first-time
volunteers get thrown into this role. In fact, it is one of the most
critical roles on a board or in a committee.
Why take minutes?
What should I include?
· purchase of equipment not already in the budget
of any unbudgeted funds
to policy or procedure (some of which may need to be approved by the
constituency – members – and possibly the state board)
changes (newsletters subscription fees, conference fees, and advertising
results (or any change to the board or committee officer structure,
including presidential/chair appointments)
proposals and acceptances
taken by the board, and
upon which the board reached consensus or agreement.
How much of the discussion need to be included?
Only the highlights.
In fact, in many legal circles you are taught not to include the names
of the people who made and seconded the motions. Instead the minutes
just need to show that there was a motion, a second, and whether the
motion was carried or not.
published in the October 2003 Leader
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|Nov. 4||All CWEA leaders||
Sheraton Grand Sacramento Hotel
|Nov. 30||All members||Winter certification testing window deadline||Vivien Malig [email protected]|
|Dec. 8||Northern Region Leaders||Northern Regional Committee Meeting, CWEA office Oakland||
|Dec. 17||All members||CWEA Board nominations due, including completed questionnaire and bio.||
|Jan. 8||Local Section awards committees||Local section & committee award submissions due for state awards||Jodee Schwan [email protected]|
|Jan. 13-14||All interested leaders||Board of Directors Meeting San Diego, CA||
|Jan. 15||All members||Kirt Brooks Memorial Water Environment Scholarship application deadline||Chris Lundeen [email protected]|
|Jan. 28||Southern Region Leaders||Southern Regional Committee Meeting, San Diego||
Link: Linking Local Sections, Committees,
Board Liaisons, and Past Presidents