is a brief list of the frequently asked questions from the 2009
Treasurer's Training Webinars:
Q: How many signatures are required on checks written by the local
A: Two signatures are always needed—usually the local section
president and treasurer. Contact CWEA for our FedEx number if you need
to get your checks shipped overnight to the signatories. Be sure to
never sign blank checks.
Does the CWEA Executive Director need to be on our local section bank
A: Yes, please make sure your signature card includes our Executive
Director’s signature. You bank may be able to send the signature
card to a bank near the CWEA office in Oakland.
What is a banking resolution?
A: This is a document approved by your local section board of
directors that states which local section officers can conduct
official bank business for the local section. Some banks require a
banking resolution. If possible, approve a resolution that names the
positions that are authorized, and not the specific names. That way
your board won’t have to submit a new resolution each year as the
board officers turn over.
I heard that CWEA is transitioning to accrual accounting, does that
mean local sections have to convert too?
A: No, local sections can remain on a cash basis. Accrual accounting
is a method that records revenues and expenses when they are incurred,
regardless of when cash is exchanged.
What are the required financial reports our section must complete?
A: By April 30, your section will need to turn in its annual budget.
Each month you must submit the budget variance statement along with
your bank statements, copies of cancelled checks, check request forms
and receipts. By August 1st, your section or committee will need to turn in the
Who develops our local section annual budget?
A: Although your local section may have a group of individuals draft
the budget (such as the board officers), your local section board
ultimately approves the budget.
Section and Committees Are Encouraged to Have an Information
Table At AC10
CWEA will be hosting its
Annual Conference at the Sacramento
from April 20-23, 2010. The
conference planning committee would like to invite you to exhibit at our
conference free of charge. This
annual event showcases the best and brightest of
in the wastewater and water industry, offers networking opportunities
for busy professionals, and provides continuing education for everyone
from front-line operations and maintenance workers to engineering staff
and managers. We anticipate
over 1,300 attendees and participants from public agencies, consultants,
manufacturers and vendors supporting the California
water and wastewater industry. Please see the invitation
letter for additional information.
Section & Committee Work
Plans & Budgets are due April 30th
Get your local section and standing committee budgets and work plans for
FY 10-11 in by April 30th so they can be considered in CWEA’s upcoming
budget cycle. You can access
the forms directly online (through Mbr/Leader Resources, I’m a leader,
Committee, Writing Reports and Articles – or http://www.cwea.org/members/mlr_leader_comm_wra.shtml).
Send your work plans and budgets to [email protected].
Board Liaison can help you through the process. Let him or her know if
you have ideas for new products or programs CWEA should consider. You
and your Liaison can discuss their relationship to CWEA’s strategic
plan and resources and how to get your ideas through our new product
development form so our Planning & Program Development (PPD)
Committee can consider your proposal.
If PPD gives it the green light, then it would go to the Board.
We’re entering our budget drafting cycle for FY 10-11.
Board nominees for the 2010-11 slate are:
Carrie Mattingly, Utility Services
Director, City of
San Luis Obispo
, for Vice President from the South (becoming President in
Project Manager, CDM, for WEF Delegate Director from the South;
Industrial Waste Administrator, SOCWA,
for Director-at-Large from the South (becoming Treasurer in
Project Manager, Water Works Engineers, for Director-at-Large from the
incoming Northern Regional Committee Chair Rick
Staggs, and incoming Technical Certification Program Chair Mike
Neri will be appointed to the 2010-11 Board in April.
Rick is Chief of Wastewater Operations, City of
Fresno. Mike is Wastewater Lead
Worker, City of Folsom.
in March for their Board nomination submissions and resume of CWEA
activities. And vote on the
slate at CWEA’s Annual Business Meeting on April 21st, at the opening
general session—Wednesday, April 21 @ 8.30 am during the Annual
Conference 2010…or vote by proxy by contacting Victoria Rawson at [email protected]
by March 30, 2010.
& Sweet Annual Business Meeting
We’re changing up our annual business meeting this year.
We’ve streamlined the agenda to the essentials—an overview of
the state of the association and a vote on the board slate for 2010-11.
To ensure a quorum we’re holding the business meeting at the
opening general session—Wednesday, April 21 at 8.30 am, in
Sacramento. Members who are not
registered for the conference can attend by contacting Victoria Rawson
at extension 113 or [email protected].
you can’t make it, assign your proxy to another member who can vote on
your behalf at the meeting. You
can get a proxy form from CWEA’s office beginning February 17, 2010
and return it by March 30, 2010. Contact
Victoria Rawson at extension 113 or [email protected].
Members will receive a postcard notification of the annual
business meeting in February. That
postcard will also contain details about a post-conference online
meeting that any member can participate in to learn more about our
annual audit and financial condition. We hope this will give everyone a
chance to get up to date on their association.
08-09 Audit & Tax Filing
CWEA received a clean audit of our financial statements for Fiscal Year
08-09 from CWEA’s audit firm, DZH Phillips, with the exception of our
choice not to recognize membership dues over the applicable membership
period. The external auditor
uses Generally Accepted Accounting Principles (GAAP) to review the
financial statements of the organization.
GAAP requires deferring membership dues; we currently treat
membership dues on a cash basis. This annual audit includes the
financial balances of all our Local Sections and all our Committees as
well as state-level activities. The
auditor is also required by regulation to provide a management letter
noting any fiscal control issues. The
significant improvement on areas noted in last year’s management
order to comply with a new accounting regulation, the Board ratified a
resolution clarifying that the Scholarship Fund is an internally
controlled Board-designated Internal Endowment for the purpose of
disbursement of scholarships.
your April issue of Wastewater Professional and your March issue of E-Bulletin
for our FY 08-09 audited financial statements.
2010 Board Meeting Updates
The CWEA Board was busy as usual in January with a strategic planning
update workshop and a Board meeting. The highlights are below. If you
have any questions, please contact your Board
Focus on Strategic Plan
A good chunk of our Board meeting (a day and a half, to be exact) was
devoted to strategic planning for CWEA.
The Board examined external threats and opportunities, internal
strengths, and weaknesses, and assumptions about our future. They
considered input from the member survey…completed by more than 800
members and discussed progress made on our current strategic plan
(adopted in 2004). The big
audacious goal and our strategic goals were also revised and metrics for
measuring our progress were brainstormed. Finally, one key objective to
focus on for FY 10-11 was selected. All is still in draft form but the
Board will be sharing the strategic plan with CWEA volunteers and
members, along with the results of our member survey.
Sneak preview…90% of the respondents said they would recommend
membership in CWEA to someone who is not a member.
11 budget approved, conference committee gears up for Sacramento
The Board approved the budget for Annual Conference (AC) 2011 in
Ontario, April 12-15, 2011. Early-bird
registration fee is $582 CWEA members pay only $450.
After the early-bird deadline the fee is $682; CWEA members pay
only $550. Booth fees start
at $1,350 for a 10x10 booth.
rules, LS boundaries & Exhibitor Policy amended
The Board approved amendments to standing rules as requested by Redwood
Empire Section and San Diego Section. Also approved were the boundary
changes for Redwood Empire and Sacramento Area Sections to reflect their
actual practice. And, the
Board amended the Exhibitor Policy for conferences for more clarity.
You can see all CWEA’s policies at http://www.cwea.org/members/mlr_leader_board_gd_policies.shtml.
Student & YP Committee starts Facebook page
The Board approved a request from our Student & Young Professional
Committee to start up a Facebook page.
It will be up and live soon-- be sure to check the E-Bulletin
notification that it is ready.
in memoriam for Kimberly Eades
The Board approved a resolution honoring the memory of CWEA member and
volunteer Kimberly Eades who passed on from us far too soon, in November
2009. Kimberly served on the
San Diego Section Board, the Southern Regional Committee, and the Member
Communications Task Force. She
was a bright light of enthusiasm
commitment, and embodied the heart of CWEA.