For the basic monthly Financial Reporting all you have to do is:

• Send clear copy of Bank Statement for corresponding month, all pages front and back.
  
• Clear copy of all cancelled checks included in bank statement.
  
• Clear copy of bank deposit slip.
  
• Copy of check register (preferably excel spreadsheet):
  
  • Show check date, number, payee, amount, line item expense account number;
    
  • Show deposit date, amount, and line item income account number.
    
• Note any voided or cancelled checks with brief explanation.
  
• Include all bills, invoices, and receipts.
  
• Cover letter listing all items included in report.
  
• Completed Monthly Summary Income/Expense Statement (pdf version).
  
• Completed Monthly Budget Variance Statement (pdf version).

A complete list of financial reporting descriptions and due dates, and more forms to support these situational or annual reporting requirements: 

• Annual Work Plan & Budget - annual, due April 30th
• Balance sheet - monthly (pdf version)
• Account listing - annual, due January (pdf version)
• Vendor listing - annual, due January (pdf version)
• Annual statement - annual, due July (pdf version)
• Inventory - annual, due July (pdf version)
• Reserve fund report - annual,  due July (pdf version)
• Conference Budget form - for State conference budget approval.
• LS Check Request form - use for each check written (pdf version)

All forms here are for your convenience. If you have another mechanism or form for showing the same information, feel free to use that instead. If you are not sure about a substitute form, contact CWEA staff at (510) 382-7800, x102.

Other resources:

• Get advice from a past CWEA Local Section (SARBS) Treasurer: see Steve Schultz's presentation "The Long Distance Guide to Being a Local Section Treasurer" given at the 2003 Annual Conference. (Power Point)
• Local Section Orientation Packet
• Financial Policies